Staff
Responsibilities
Department Affairs Faculty Evaluation Committee Matters
- Matters related to faculty quota applications, recruitment, joint appointments, part-time appointments, and onboarding.
- Faculty promotion, evaluation, sabbatical research, and contract renewal affairs.
Curriculum Affairs
- Department Curriculum Committee.
- Assistance with course-related affairs (internship courses, laboratory internship, Life Science practice courses, special topics in Life Science research, thesis, journal discussion, and seminar courses), as well as assisting faculty with teaching platforms and grade submission.
- Course scheduling for General Biology (excluding laboratory) offered by the department and commissioned courses from other departments each semester.
- Student course selection, summer courses, English proficiency certification, and related consultation services.
- Course offering, scheduling, adjustments, and curriculum map maintenance.
- Applications for minors, double majors, transfer programs, credit review; advanced placement credit recognition for high school students.
- Credit transfer review and graduation credit audit for undergraduate students.
- Biology-related affairs of the Center for Teacher Education (including course credit review).
- Faculty minimum teaching hour calculation, teaching load (credit hour) verification, and selection of outstanding teaching faculty.
- Collection and archiving of departmental data (including photos and records).
- EMI (English-Medium Instruction) course-related affairs.
Admissions Affairs
- Reporting of admission quotas and maintenance of basic data.
- Administration of university admissions (transfer examinations, athletic performance admission, “Stars Program” recommendation, application-based admission, exam-based placement, special talent admission, etc.) and handbook revisions.
- Assistance with revisions and implementation of key admissions processes coordinated by the university Admissions Professional Office.
Scholarship Affairs
- Application review and administration of undergraduate scholarships and grants (including Yang Feng-Cheng, Kuo Shih-Te, Professor Mai Ai-Tang scholarships, Higher Education Sprout Project scholarships, and other internal/external scholarships).
Environmental Safety and Health (EHS)
- Promotion of laboratory safety and hygiene and arrangement of EHS training courses.
- Registration and disposal of hazardous waste, chemical waste, and toxic substances from teaching laboratories.
- Management of teaching laboratories and assistance with EHS-related matters.
- Contact window for infectious disease prevention and related assistance.
- Dengue fever prevention contact window, related tasks, and system reporting.
- Inspection of the old building greenhouse, department buildings, and surrounding areas.
- Management of cleaning staff, procurement of supplies, and participation in campus cleaning competitions.
- Promotion of ISO 45001, ISO 14001, and CNS 45001 certifications and assistance with internal ISO audits.
Others
- Organization of domestic and international academic conferences.
- Assistance with departmental evaluation and accreditation-related tasks.
- Opening classrooms before classes and supporting classroom locking after office hours.
- Other ad hoc tasks assigned by the department chair.
Responsibilities
Department Affairs Faculty Evaluation Committee Matters
- Matters related to faculty quota applications, recruitment, joint appointments, part-time appointments, and onboarding.
- Faculty promotion, evaluation, sabbatical research, and contract renewal affairs.
Admissions Affairs
- Reporting of total admission quotas and maintenance of basic data.
- Administration of university admissions (transfer examinations, athletic performance admission, “Stars Program” recommendation, application-based admission, exam-based admission, special talent admission, etc.) and handbook revisions.
- Assistance with revisions and implementation of key admissions processes coordinated by the university Admissions Professional Office.
Scholarship Affairs
- Application and review of undergraduate scholarships and grants (including Yang Feng-Cheng, Kuo Shih-Te, Professor Mai Ai-Tang scholarships, Higher Education Sprout Project scholarships, and other internal/external scholarships).
Others
- Assistance with departmental evaluation and accreditation-related affairs.
- Assistance with research projects involving international scholars.
- Updating of bilingual (Chinese and English) departmental introductions and brochures.
- Opening classrooms before classes and supporting classroom locking after office hours.
- Other ad hoc tasks assigned by the department chair.
Responsibilities
Department Affairs
1. Departmental and graduate program committee meetings and related administrative affairs.
2. Receiving official departmental emails and the director’s email inbox, and forwarding messages to responsible staff.
3. Assisting the director with official document approvals, online document processing workflows, and attendance management systems.
4. Annual elections for university, college, and department-level committees.
5. Selection process for the department chair.
6. Department budget (administrative fee) management, project reimbursement, and financial settlement for departmental operations.
7. Reimbursement of Higher Education Sprout Project (including Ministry of Education projects) funding.
8. Recruitment of undergraduate and departmental office student workers, employment applications, and related financial reimbursement.
9. Application and salary reimbursement for temporary staff employment.
10. International affairs-related tasks and liaison responsibilities.
11. EMI (English-Medium Instruction) course funding-related affairs.
12. Compilation, announcement, and reimbursement of seminar information each semester.
Admissions Affairs
1. Revision of admission guidelines for mainland Chinese students, admission review, and enrollment procedures.
2. Revision of admission guidelines for overseas Chinese students, Hong Kong and Macau students, and joint admission applications; review and enrollment procedures.
3. Admission review for exchange students.
4. Revision of admission guidelines, admission review, and advisor assignment for spring and fall international student admissions (including second-stage review).
5. Admissions for master’s and doctoral programs (entrance examination and regular admission), including application procedures, handbook revisions, enrollment, and advisor selection.
6. Reimbursement of admissions-related expenses.
Graduate Program Affairs
1. Application, review, and disbursement of graduate student scholarships and grants.
2. Application and review of scholarships for international students (including NCKU scholarships and “Qiong Li Zhi Zhi” scholarships).
3. Group insurance review for laboratory part-time assistants, vacancy announcements, insurance processing, and reimbursement.
4. Credit transfer review and graduation credit audit for graduate students.
5. Application procedures and reimbursement for master’s and doctoral degree examinations.
6. Submission of master’s and doctoral theses to the Registrar’s Office.
7. PhD qualification examination procedures and related reimbursement.
8. Graduation clearance verification for students.
9. Rental and management of bachelor’s, master’s, and doctoral gowns.
Undergraduate Affairs
1. Undergraduate scholarship reimbursement.
Others
1. Contact window for departmental evaluation and related affairs.
2. Planning and organization of Winter Solstice hot pot event and year-end banquet.
3. Planning and organization of the National Life Science Three-Minute Thesis Oral Competition.
4. Opening classrooms before classes and supporting classroom locking after office hours.
5. Other ad hoc tasks assigned by the department chair.
1. Departmental and graduate program committee meetings and related administrative affairs.
2. Receiving official departmental emails and the director’s email inbox, and forwarding messages to responsible staff.
3. Assisting the director with official document approvals, online document processing workflows, and attendance management systems.
4. Annual elections for university, college, and department-level committees.
5. Selection process for the department chair.
6. Department budget (administrative fee) management, project reimbursement, and financial settlement for departmental operations.
7. Reimbursement of Higher Education Sprout Project (including Ministry of Education projects) funding.
8. Recruitment of undergraduate and departmental office student workers, employment applications, and related financial reimbursement.
9. Application and salary reimbursement for temporary staff employment.
10. International affairs-related tasks and liaison responsibilities.
11. EMI (English-Medium Instruction) course funding-related affairs.
12. Compilation, announcement, and reimbursement of seminar information each semester.
Admissions Affairs
1. Revision of admission guidelines for mainland Chinese students, admission review, and enrollment procedures.
2. Revision of admission guidelines for overseas Chinese students, Hong Kong and Macau students, and joint admission applications; review and enrollment procedures.
3. Admission review for exchange students.
4. Revision of admission guidelines, admission review, and advisor assignment for spring and fall international student admissions (including second-stage review).
5. Admissions for master’s and doctoral programs (entrance examination and regular admission), including application procedures, handbook revisions, enrollment, and advisor selection.
6. Reimbursement of admissions-related expenses.
Graduate Program Affairs
1. Application, review, and disbursement of graduate student scholarships and grants.
2. Application and review of scholarships for international students (including NCKU scholarships and “Qiong Li Zhi Zhi” scholarships).
3. Group insurance review for laboratory part-time assistants, vacancy announcements, insurance processing, and reimbursement.
4. Credit transfer review and graduation credit audit for graduate students.
5. Application procedures and reimbursement for master’s and doctoral degree examinations.
6. Submission of master’s and doctoral theses to the Registrar’s Office.
7. PhD qualification examination procedures and related reimbursement.
8. Graduation clearance verification for students.
9. Rental and management of bachelor’s, master’s, and doctoral gowns.
Undergraduate Affairs
1. Undergraduate scholarship reimbursement.
Others
1. Contact window for departmental evaluation and related affairs.
2. Planning and organization of Winter Solstice hot pot event and year-end banquet.
3. Planning and organization of the National Life Science Three-Minute Thesis Oral Competition.
4. Opening classrooms before classes and supporting classroom locking after office hours.
5. Other ad hoc tasks assigned by the department chair.
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Responsibilities
Student Affairs
1. Reimbursement of student counseling activity funds and winter solstice hot pot event.
2. Maintenance of advisor e-system data and advisor-student matching.
3. Administrative work for advisor meetings, Student Affairs Committee meetings, and transfer meetings for students with disabilities.
4. Assistance with psychologists in student counseling-related matters.
5. Support for director office hours, faculty–student forums, and freshman orientation camp (“Becoming an Adult Growth Camp”) activities.
6. Guidance and consultation for student association activities.
7. Alumni tracking after graduation, establishment of contact database, and organization of alumni reunions.
8. Matters related to the selection of outstanding advisors.
9. Compilation and preparation of evaluation materials and handbook for advisor counseling award programs.
10. Organization of selection processes for outstanding alumni, outstanding youth, and distinguished alumni achievement awards.
11. Assistance with graduation ceremony-related matters.
12. Liaison window for Alumni Foundation and fund management.
General Affairs (including shared equipment, network, and website management)
1. Maintenance of teaching equipment such as copiers, digital lecterns, projectors, and microphones.
2. Inspection and cleaning maintenance of the old building greenhouse, department buildings, and surrounding areas.
3. Management of cleaning staff, procurement of supplies, and participation in campus cleaning competitions.
4. Management of departmental public spaces, facility and item borrowing, and custody/lending of all department keys.
5. Repair requests, registration, and maintenance of building utilities, telephones, surveillance systems, and fire safety systems.
6. Group applications for faculty and staff vehicle permits.
7. Management and maintenance of shared autoclaves, water purifiers, and ice machines.
8. Property and space management, asset custody, inventory checks, and disposal procedures.
9. Department network management, IP maintenance, and information security audits.
10. Registration of temporary access cards and copier usage records.
11. Maintenance and management of Kuo Shih-Te Lecture Hall and nursing room.
12. Department website maintenance, troubleshooting, and management.
Library and Equipment Procurement
1. Procurement, bidding, acceptance, and reimbursement for departmental equipment budgets, Ministry of Education project capital funds, and NSTC project capital funds.
2. Assisting the library with new subscriptions and renewals of departmental journals and databases.
3. Handling government e-procurement ordering for the department.
Environmental Safety and Health (EHS)
1. Promotion of laboratory safety and hygiene; arrangement of EHS training courses.
2. Registration and removal of hazardous waste, chemical waste, and toxic substances from teaching laboratories.
3. Management of teaching laboratories and assistance with EHS-related affairs.
4. Contact window and assistance for infectious disease prevention.
5. Dengue fever prevention contact window, related tasks, and system reporting.
6. Promotion of ISO 45001, ISO 14001, and CNS 45001 certifications and assistance with internal ISO audits.
Research and Development
1. Verification and compilation of NSTC projects for faculty and students; assistance in proposal writing.
2. Ministry of Education university database reporting (March and October).
3. Taiwan Institute of Economic Research national R&D survey (May).
4. Reporting KPIs for the Higher Education Sprout Project.
5. Assistance for faculty applications for “flexible salary” and NSTC research awards.
6. Poster production and assistance for departmental conferences and seminars.
7. Support for college-level research activities and serving as departmental liaison.
Others
1. Assistance with departmental evaluation and accreditation-related tasks.
2. Weekend/holiday duty for power outage inspection and restoration, water outage/flood handling, and other special situations.
3. Opening classrooms before classes and locking classrooms after office hours support.
4. Other ad hoc tasks assigned by the department chair.
1. Reimbursement of student counseling activity funds and winter solstice hot pot event.
2. Maintenance of advisor e-system data and advisor-student matching.
3. Administrative work for advisor meetings, Student Affairs Committee meetings, and transfer meetings for students with disabilities.
4. Assistance with psychologists in student counseling-related matters.
5. Support for director office hours, faculty–student forums, and freshman orientation camp (“Becoming an Adult Growth Camp”) activities.
6. Guidance and consultation for student association activities.
7. Alumni tracking after graduation, establishment of contact database, and organization of alumni reunions.
8. Matters related to the selection of outstanding advisors.
9. Compilation and preparation of evaluation materials and handbook for advisor counseling award programs.
10. Organization of selection processes for outstanding alumni, outstanding youth, and distinguished alumni achievement awards.
11. Assistance with graduation ceremony-related matters.
12. Liaison window for Alumni Foundation and fund management.
General Affairs (including shared equipment, network, and website management)
1. Maintenance of teaching equipment such as copiers, digital lecterns, projectors, and microphones.
2. Inspection and cleaning maintenance of the old building greenhouse, department buildings, and surrounding areas.
3. Management of cleaning staff, procurement of supplies, and participation in campus cleaning competitions.
4. Management of departmental public spaces, facility and item borrowing, and custody/lending of all department keys.
5. Repair requests, registration, and maintenance of building utilities, telephones, surveillance systems, and fire safety systems.
6. Group applications for faculty and staff vehicle permits.
7. Management and maintenance of shared autoclaves, water purifiers, and ice machines.
8. Property and space management, asset custody, inventory checks, and disposal procedures.
9. Department network management, IP maintenance, and information security audits.
10. Registration of temporary access cards and copier usage records.
11. Maintenance and management of Kuo Shih-Te Lecture Hall and nursing room.
12. Department website maintenance, troubleshooting, and management.
Library and Equipment Procurement
1. Procurement, bidding, acceptance, and reimbursement for departmental equipment budgets, Ministry of Education project capital funds, and NSTC project capital funds.
2. Assisting the library with new subscriptions and renewals of departmental journals and databases.
3. Handling government e-procurement ordering for the department.
Environmental Safety and Health (EHS)
1. Promotion of laboratory safety and hygiene; arrangement of EHS training courses.
2. Registration and removal of hazardous waste, chemical waste, and toxic substances from teaching laboratories.
3. Management of teaching laboratories and assistance with EHS-related affairs.
4. Contact window and assistance for infectious disease prevention.
5. Dengue fever prevention contact window, related tasks, and system reporting.
6. Promotion of ISO 45001, ISO 14001, and CNS 45001 certifications and assistance with internal ISO audits.
Research and Development
1. Verification and compilation of NSTC projects for faculty and students; assistance in proposal writing.
2. Ministry of Education university database reporting (March and October).
3. Taiwan Institute of Economic Research national R&D survey (May).
4. Reporting KPIs for the Higher Education Sprout Project.
5. Assistance for faculty applications for “flexible salary” and NSTC research awards.
6. Poster production and assistance for departmental conferences and seminars.
7. Support for college-level research activities and serving as departmental liaison.
Others
1. Assistance with departmental evaluation and accreditation-related tasks.
2. Weekend/holiday duty for power outage inspection and restoration, water outage/flood handling, and other special situations.
3. Opening classrooms before classes and locking classrooms after office hours support.
4. Other ad hoc tasks assigned by the department chair.